Privacy Policy for Burger & Comer, P.C.
Effective Date: March 25, 2026
Welcome to Burger & Comer, P.C. (cpasaipan.com). This Privacy Policy explains how we collect, use, disclose, and safeguard your personal and financial information when you visit our website or use our accounting, tax, and consulting services.
Please read this Privacy Policy carefully. By accessing or using our website and services, you consent to the data practices described in this policy.
1. Information We Collect
To provide you with exceptional accounting services, we must collect certain personal and financial information. We collect information in the following ways:
Information You Provide to Us
When you interact with our website, request a consultation, or engage our services, you may provide us with:
- Contact Information: Name, email address, phone number, and physical/mailing address.
- Financial Information: Income details, bank account records, tax returns, investment reports, payroll data, and other sensitive financial documents necessary for tax preparation and accounting.
- Business Information: Corporate structures, employee details, financial statements, and proprietary business data.
- Identification Information: Social Security Numbers (SSN), Employer Identification Numbers (EIN), driver’s licenses, or passports required for tax filings and identity verification.
Information Collected Automatically
When you visit cpasaipan.com, we automatically collect certain information about your device and usage patterns to improve our site:
- Log Data: IP address, browser type, operating system, pages visited, and timestamps.
- Cookies and Tracking Technologies: We use cookies to enhance your browsing experience, analyze site traffic, and understand where our visitors are coming from.
2. How We Use Your Information
As an accounting firm, we treat your data with the highest level of confidentiality. We use your information primarily to deliver our professional services, including:
- Providing Services: Preparing and filing tax returns, conducting audits, bookkeeping, and offering financial advisory services.
- Client Communication: Responding to your inquiries, sending appointment reminders, and updating you on significant tax law changes or firm news.
- Internal Operations: Improving our website functionality, managing client accounts, and optimizing our service delivery.
- Legal Compliance: Fulfilling our legal and regulatory obligations as Certified Public Accountants (e.g., adhering to IRS regulations, AICPA standards, and the Gramm-Leach-Bliley Act).
3. How We Share Your Information
We do not sell, rent, or trade your personal or financial information to third parties. As accountants, we are bound by strict professional codes of ethics and federal laws (such as Internal Revenue Code Section 7216) regarding client confidentiality.
We may share your information only in the following limited circumstances:
- Service Providers: We may share information with trusted third-party software vendors who assist us in operating our business (e.g., secure tax preparation software, cloud storage providers, and secure document portals). These providers are legally and contractually obligated to keep your data secure and confidential.
- Legal Authorities: We may disclose your information if required to do so by law, subpoena, court order, or formal request from a regulatory/government agency (such as the IRS or local tax authorities in the CNMI).
- With Your Explicit Consent: We may share your financial information with third parties, such as your banker, attorney, or financial advisor, only when we receive explicit, written authorization from you.
4. Data Security
We take the security of your highly sensitive financial data seriously. We implement robust, industry-standard administrative, technical, and physical security measures to protect your information, including:
- Encryption: Utilizing SSL/TLS encryption for data transmission and encrypted secure portals for document sharing.
- Access Controls: Restricting access to your personal information only to employees and authorized personnel who need it to perform their duties.
- Physical Security: Maintaining secure office environments and locking physical file storage.
While we strive to use commercially acceptable means to protect your personal information, please note that no method of transmission over the internet or electronic storage is 100% secure.
5. Data Retention
We retain your personal and financial information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as legally required. IRS regulations and professional accounting standards typically require us to retain tax records and supporting documentation for a minimum of three to seven years.
6. Your Rights and Choices
Depending on your jurisdiction, you may have the following rights regarding your personal information:
- Access and Review: You have the right to request a copy of the personal information we hold about you.
- Correction: You may request that we update or correct any inaccurate or incomplete information.
- Opt-Out of Communications: You can opt out of receiving non-essential marketing emails from us by following the “unsubscribe” link in those emails.
Note: Due to legal and regulatory requirements imposed on accounting firms, we may not be able to delete certain records even if requested, as we must maintain them for compliance purposes.
7. Third-Party Websites
Our website may contain links to external sites (such as the IRS website, state tax portals, or financial news outlets). We are not responsible for the privacy practices or the content of these third-party websites. We encourage you to review the privacy policies of any site you visit.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. We will notify you of any material changes by posting the updated policy on this page with a new “Effective Date.”
9. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Burger & Comer, P.C.
- Address: [Insert Physical Address in Saipan, CNMI]
- Email: [Insert Contact Email, e.g., info@cpasaipan.com]
- Phone: [Insert Phone Number]
- Website: cpasaipan.com